Privacy Policy – Perez ImpactPrivacy Policy
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Privacy Policy – Perez ImpactPrivacy Policy

Privacy Policy

Last updated: December 2025

Perez Impact is committed to protecting your personal data and your privacy. This Privacy Policy explains what information is collected, how it is used, and the rights you have under the GDPR and applicable privacy laws.
This policy applies to all visitors, clients, and users of the website perezimpact.com.

1. Data Controller

Sophia Perez
Freelance Sustainability Consultant
Professional address:
Email: sophia@perezimpact.com
Website: https://perezimpact.com

2. Data I Collect

I only collect data that is necessary to provide my services, manage client relationships, and improve the website.

2.1 Data you provide directly

  • Name and contact details (email, phone number)
  • Company name, role, sector
  • Information shared via contact forms, email, or calls
  • Billing information for invoicing and contractual purposes

2.2 Automatically collected data

  • Cookies and usage data (pages visited, time spent, device type, browser type)
  • IP address (anonymized when possible)

2.3 Cookies

Essential cookies ensure core site functionality. Optional cookies may be used for analytics (e.g., Google Analytics or Plausible).
You can disable non-essential cookies at any time through your browser settings.

3. Purpose of Data Processing

Your personal data is processed for the following purposes:

  • Responding to inquiries or contact form requests
  • Preparing proposals and managing client relationships
  • Providing consulting services
  • Managing invoicing, accounting, and legal obligations
  • Improving website performance, analytics, and user experience
  • Ensuring the security and proper functioning of the website

No automated decision-making or profiling is carried out.

4. Legal Bases for Processing

Your data is processed under:

  • Consent (e.g., contact forms or email communication)
  • Performance of a contract (to deliver agreed consulting services)
  • Legal obligations (e.g., accounting and tax requirements)
  • Legitimate interest (security, analytics, preventing misuse)

5. Data Sharing

Your data is never sold.
It may be shared only with trusted third parties essential for operating the business:

  • Website hosting provider (OVH)
  • Email and communication tools
  • Analytics tools
  • Accounting and invoicing platforms

All third-party providers comply with GDPR or equivalent safeguards.

6. Data Storage & Security

I implement appropriate technical and organizational measures, including:

  • Secure hosting
  • Encrypted data transmission (HTTPS)
  • Restricted access to personal data
  • Regular updates and security monitoring

Data is stored within the EU whenever possible. If transferred internationally, it is done in compliance with GDPR requirements.

7. Data Retention

Personal data is retained only for the time necessary to fulfill the purposes outlined:

  • Contact form messages: up to 12 months
  • Client project files: up to 5 years after project completion
  • Billing/accounting documents: 10 years (legal requirement)
  • Analytics data: according to the retention period of the analytics tool used

After these periods, data is deleted or anonymized.

8. Your Rights (GDPR)

You have the following rights regarding your personal data:

  • Right to access
  • Right to rectification
  • Right to erasure (“right to be forgotten”)
  • Right to restrict processing
  • Right to object
  • Right to data portability
  • Right to withdraw consent at any time

To exercise your rights, contact:
sophia@perezimpact.com

You may also file a complaint with your local Data Protection Authority.

9. External Links

This website may contain links to external websites. Perez Impact is not responsible for the content or privacy practices of these third-party sites.

10. Changes to This Policy

This Privacy Policy may be updated to reflect legal or operational changes.
The “Last updated” date indicates the most recent revision.

11. Contact

For any questions regarding this Privacy Policy, please contact:
sophia@perezimpact.com